TIMEPUNCH AT SINC IN WIESBADEN
In the future, the data centers of public-sector clients will continue to face unique challenges. The increasing centralisation of IT structures at federal and state level is increasingly demanding technical directional decisions from you. SINC has been committed to this particular challenge for over ten years and has built up a team that has a comprehensive overview of the various IT structures at federal and state level.
SINC's management attaches great importance not only to recording the working times of the greatly increased number of employees, but also to ensuring transparency for the customer by allocating working times to a specific project. In order to ensure both, SINC decided to use TimePunch for time recording. The software was convincing because of the added value it offers beyond time recording.
A success story
When the management saw the potential to found a company in 1999, they never dreamed that it would develop into a company with about 100 permanent employees and 60 freelancers. Today this is the case and with the rapid growth of the company the desire arose for a time recording software to record the working hours of the strongly increased number of employees.
Internal requirements - "Our requirements have risen".
Even before using TimePunch, the company was working with time recording software that was unable to meet SINC's internal requirements. A new, modern software was sought and finally found with TimePunch PRO.
In addition to the overview of the different working times of the employees and the associated transparency for the customer, it was particularly important for SINC that every employee had the opportunity to record his working times himself comfortably. For this purpose, time recording terminals were to be installed in the building for the registration of clock-in and clock-out times. In addition, working time or project time recording should also be possible online on the PC. Above all, however, employees should not feel controlled by TimePunch, but should view the software as informal support.
His catalogue of requirements essentially comprised the following aspects:
- Employees should view time recording as a support rather than a control
- The user interface of the software should be clear, so that the employees like to use the software regularly
- Many possible acquisition options (terminals, online, PC)
- An online access outside the company should be available
- Times should be automatically recorded and stored on a terminal with chip card
- Manual corrections for errors and hour-based monthly statements should be possible
- Integrated leave planning and approval
Quick installation - "The software has worked fine from the beginning".
The biggest challenge during the installation of the new time recording software was the migration of data from the old system. "Despite the difficult initial situation with the old software, we had no problems with the changeover. The data import to TimePunch was much faster and easier than we thought it would be at the beginning". SINC received the recording terminals and the approximately 200 chip cards by post and installed them at central locations in the company building. After all employees had an account in the system, everything was ready to put the time recording software into operation. Due to its good interface and the associated intuitive operability, the software was immediately accepted by all employees without any problems.
Savings through TimePunch - "The software is absolutely worth its money".
The advantages of the software became apparent quickly and SINC benefited from the sophisticated rights and role system of TimePunch PRO's project time recording. For SINC this was a significant advantage in making the company's daily work, which consists almost exclusively of project business, even more efficient. Project managers always have an overview of the working hours of their project members. Customers also benefit from this. TimePunch makes it possible to precisely quantify the working time spent on a customer and thus creates transparency.
Although SINC now employs approximately 200 people, at the end of the month a random check of the times and, if necessary, a manual correction is sufficient before the data is passed on for invoicing.